From Application to Signed Lease, Entirely Online
Accept applications, generate a compliant lease from your template, and collect legally binding e-signatures — without printing a single page. Move qualified applicants in days instead of weeks.
Applications That Convert
Capture complete, screening-ready applications on any device, with payment and authorizations collected up front.
Applicants finish on their phone in minutes, with saved progress so a long form never costs you a lead.
Applications flow straight into credit, criminal, and eviction screening, so you decide without re-keying anything.
Collect application and screening fees at submission to filter out non-serious applicants and cover your costs.
The point of all of it is somebody moving in
Every step before this one — the advert, the application, the references, the notice you are legally required to send if you decline somebody — exists so that this day happens without a dispute attached to it.
Lease Generation and E-Signature
Produce a clean, accurate lease from your own template and route it for signature — tracked every step of the way.
Build your lease once with merge fields for names, terms, and rent. Every new lease populates automatically with the right details.
Collect compliant electronic signatures from every party with a tamper-evident audit trail and completion certificate.
Send renewal offers and addenda in a few clicks, with new terms and rent increases applied to the resident’s account automatically.
The paperwork is the part that bites
Declining an applicant on the strength of a consumer report carries obligations most software leaves you to discover. Villagely generates the notice with the bureau's details on it, and refuses to generate one at all if those details are missing — because a notice without them does not satisfy the requirement.
From an enquiry to a signed lease.
Letting a unit is a sequence of small obligations, several of them legal. The order matters, and so does keeping evidence of each one.
- 01
They apply online
Name, contact, income and the details you need, submitted from the listing rather than printed and scanned. It arrives against the unit it is for.
- 02
You ask for what is missing
Send an upload link for payslips, identification or anything else outstanding. You can see what has arrived and what has not, without a shared drive or a thread of attachments.
- 03
References are chased for you
A previous landlord or employer gets a form to fill in, and the platform chases it. A reference is only ever marked sent once it has actually gone — a status that lies about an email is worse than no status.
- 04
You decide, consistently
Approve, approve with conditions, or decline. If the decision rests on a consumer report there are legal obligations attached to it, and the adverse action notice is generated with the bureau’s details recorded on it. It refuses to generate at all if those details are not configured.
- 05
The lease is generated and signed
Built from your own terms, signed electronically, and the signed copy stored against the resident. No printing, no posting, no scanning it back in.
- 06
It becomes a tenancy
The lease sets the rent, the dates and the ledger. Renewals and end-dating happen without losing the history — last year’s terms are still readable next year.
The rest of it.
Counter-Signing & Routing
Route documents to multiple applicants, guarantors, and your staff in the right order, with reminders for stragglers.
Deposit Collection
Collect security deposits and first month’s rent online the moment the lease is signed, so units are truly committed.
Document Vault
Signed leases, addenda, and disclosures are stored securely and accessible to both you and the resident anytime.
Move-In Checklists
Send a digital condition report at move-in so the unit’s starting state is documented and disputes are avoided.
Custom Disclosures
Attach state- and local-required disclosures to the signing packet automatically based on the property’s location.
Status Tracking
See exactly where each application and lease stands — submitted, screened, sent, or signed — on one pipeline view.
Ask For The Missing Paperwork
Send an applicant a link to upload what is missing — payslips, identification, a reference letter — without email attachments or a shared drive. You see what has arrived and what has not.
Reference Checks, Chased Automatically
Send a previous landlord or employer a form to fill in, and let the platform chase it. A reference is only marked sent once it has actually gone.
Adverse Action Notices, Done Properly
Declining somebody on the strength of a consumer report carries legal obligations. The notice is generated with the bureau’s details recorded on it, and refuses to generate at all if those details are not configured.
Renters’ Insurance On File
Track policies, carriers and expiry dates, and see at a glance which units have nothing on file — which is the list you actually need.
Before you ask us.
- Is the e-signature legally binding?
- Electronic signatures are enforceable for leases in the United States under the ESIGN Act and state UETA equivalents. Villagely records who signed, when, and stores the signed document unaltered. If your jurisdiction has a specific requirement, check it — the general rule is settled, the particulars occasionally are not.
- Can I use my own lease?
- Yes. Leases are generated from your own terms. Villagely does not supply a template and would be wrong to — a lease is a legal document specific to your state and your property, not something a software company should be drafting for you.
- What is an adverse action notice and do I need one?
- If you decline an applicant, or charge them more, because of something in a consumer report, United States federal law requires you to tell them, and to name the agency that supplied it. Villagely generates that notice with the bureau’s details on it. It will not generate one if you have not configured those details, because a notice missing them does not satisfy the requirement.
- Do you screen tenants?
- Not yet, and the page for it says so plainly. Credit data requires a bureau reseller agreement and an on-site inspection, and becoming a reseller makes you a consumer reporting agency with all that follows. It will arrive through a partner rather than being built here.
- What happens to an application that becomes a lease?
- It converts, carrying its own record with it. The application does not vanish — the reason somebody was approved is part of the tenancy’s history.
Sign your next lease without paper
Rent, leasing, maintenance, the association and the books — one system, set up in an afternoon.